Use AI to create a home inventory

Like many homeowners, I wanted to document my household items for insurance coverage in case of a fire or disaster. But taking hundreds of photos, renaming files, creating spreadsheets, and estimating prices manually takes days, if not weeks.

I built AI Home Inventory to automate the tedious parts.

How it works:

You point the app to a folder of photos.
It automatically clusters photos by timestamp (so multiple photos of the same chair or TV are grouped as one object).
It uses Gemini/Claude/ChatGPT to identify the items, write description details, estimate replacement values, and document how it arrived at the figure.
It exports everything into a clean, formatted Excel spreadsheet.
Where to store your images?

Privacy First: Because home data is highly sensitive, the app stores the database file (.json) locally inside your room folder, performs image conversions on-disk, and encrypts API credentials using Electron's native safeStorage Keychain APIs.

The attached trial version is free (Excel export requires a flat $29.99 registration key). I'd love to hear your feedback in a comment on the support page.

Some usage tips to use:

On a Mac, you MUST initially install the program in /Applications to clear Mac security flags. After it is initially run, it can be moved to a subfolder. But this will make it harder to install updates—they also need to start in /Applications.
If possible, take photos of individual items. But if this is not possible, AI Home Inventory is smart enough to separate objects in a picture, and to concentrate on foreground objects
The photo grouping time threshold looks at the photo times and if they are within that time, groups them. For example, the overall picture of a silver item, and its bottom (to see hallmarks) should be in the same group. I like 15 seconds.
In Curate Objects Photo Groups, your goal is to group things that should be together, and separate things that should not be. You can drag and drop photos between the Object Groups. Double-clicking a photo enlarges it; single clicking selects it. To remove an object altogether, select it, create a new Object Group, and delete that group.
In the final AI step (Valuation Spreadsheet) you need to check everything the AI says about the objects for correctness and use the comment fields to guide the AI to a better result. The AI was unable to find a result for a silver loving cup until I told it that it was a silver loving cup. If photos overlap, be sure that the same object is not listed more than once.

If you pay to register the program, you can export the results into an Excel spreadsheet that is suitable for insurance adjusters. Do keep the original high-resolution photos in case of dispute, or save the directory containing the photos, since it will now contain a record of your work (in AI Home Inventory), allowing you to modify the results if needed without starting over again.

It is easy to use AI Home Inventory, but it takes time to get everything correct; it took me a day to do my living room. I hope you see fit to purchase the program from me to unlock its ability to write a transportable (to Insurance Agent) Excel file. You may be surprised by how much your possessions would cost to replace!

The Competition:

Mobile Saas Apps (Sortly, Itemtopia, Encircle): Aimed at business inventory and asset tracking. They require users to upload all home inventory photos to a public cloud and charge high monthly subscriptions ($10–49 per month).
Mac Desktop Apps (UnderMyRoof): You must tell (speak to) the app to say what it is. No evaluation of replacement cost. Free Tier: Free to download and use, but limited to a maximum of 10 items (designed to let you test the app).
- Monthly Subscription: 3.99–3.99–4.99 per month (usually includes a 1-week free trial).
- Yearly Subscription: 24.99–24.99–34.99 per year.
- Manual Excel Sheets: Highly tedious. Users must manually create directories, rename files, copy-paste URLs, and type descriptions.

What makes my app unique:

AI Automation: No competitor automatically clusters photos, matches them to a category, writes descriptions, and estimates valuations in under 5 minutes. (But it takes a lot longer to check everything)
100% Privacy: Photos and data stay locally on the customer's machine, which is a massive selling point for high-value home assets.

I am charging just $29.99 for a permanent license. Updates are free and can be obtained by visiting this page.

The attached version does not need registration, but registration is required to write out the Excel file. Click in the Excel button to buy the program.

If you have an iPad, there is a version in the Apple Store (when approved). If you are a professional insurance adjuster, the iPad version is very convenient and cost MUCH less than commercial programs.

Note that my Apple versions are fully signed and notarized by Apple, but Windows signing certificates are very expensive, so the Windows version is unsigned.

When you try to run the Windows version, you will get a popup saying:

Microsoft Defender SmartScreen prevented an unrecognized app from starting. Running this app might put your PC at risk.

Click More Info, and select Run anyway

Advice on choosing an AI Engine and costs to use them

Download trial versions of AI Home inventory

For MacOS

For Windows

Change log:

July 12, 2026

Auto-Saving Behavior:
- Dropdowns (AI Provider, Models) save immediately upon changing.
- Text Inputs (API Keys, Time Threshold, Spreadsheet Title, Owner Username) auto-save on blur (when you click out of the field).
Simplified Header UI:
- Removed the manual "Save Settings" button entirely.
- Replaced it with a premium, dynamic status indicator in the top right:
  - 🔄 Saving changes... (shown during write operations)
  - ✓ All changes saved (shown when files are saved successfully on disk)
  - ⚠️ Save failed (if writing fails for any reason)
Tab Switching Guard Removed:
- Since settings are saved automatically as you edit them, you can click freely between tabs without any "Unsaved changes" warning pops.
Auto-Save on Tab Switch: Fixed the React unmount race condition. Any modified settings (including API keys and licensing options) are now saved automatically on unmount when you click to navigate to other tabs (before input fields can lose focus).
Paid API Key Toggles: Added a "Paid key (allows parallel requests)" checkbox under each API key field (Gemini, OpenAI, Claude) in Settings, accompanied by a hoverable/clickable ? info popup detailing free vs. paid rate limits.
Sequential Task Queueing:
- Free Keys: Restricts valuation executions to run one-by-one sequentially. If you value multiple photo groups at once (or click "Valuate All Pending Groups"), they enter a queue and process sequentially to prevent Rate Limit (429) errors.
- Paid Keys: Valuations process immediately in parallel.
- UI Status Indication: While waiting in the queue, row buttons show a "Queued..." label and lock input modifications, upgrading dynamically to "Valuing..." when they become active.